Data & Media Vault

Next to its employees, your organization’s records and information are its most valuable assets. The secure storage, digital preservation, easy retrieval, and destruction of your information are critical to survive in today’s market and in the event of disaster. Find out how Data Lifecycle Management can provide your business with a full plan to meet your data needs.

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Data & Media Vault

Digital media isn’t permanent. DLT/LTO tape backups, film, and videotapes survive roughly 5-8 years if stored improperly. Humidity, dust, UV light, and catastrophic fire, put your data and company’s future at serious risk. With laws in place – Sarbanes-Oxley, Graham-Leach-Bliley, and HIPAA – requiring companies to preserve records far into the future, it’s more important than ever to find the right data storage facility.

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Data Protection

Data Tape and Media Storage in our Firelock® Vault is the surest protection available. Firelock® vaults use surveillance cameras and microphones to keep items monitored and fireproofed.

Your data is at greater risk from a fire’s steam and heat-transfer to data than from the flame itself. The Firelock® Vault’s steel vapor barrier provides a shielding for your records. Self-sealing cable trays protect electrical and communications cables against conduit heat transfer. Each vault panel is constructed of specially spun ceramic capable of withstanding thousands of degrees. Our Firelock® Vault incorporates 3M’s NOVEC 1230 as a clean agent fire suppression system. This media-friendly product is non-conductive, does not leave any residue, and does not deplete the ozone layer.

Our Firelock® Vaults have the highest fire rating of any media vault in our industry. Each vault features a Novic dry fire suppression, is constructed with structural steel mesh and ceramic fiber walls engineered to withstand 2000 degrees Fahrenheit with a Four Hour Rating.

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Video Storage Vault

Our state-of-the-art video storage vault is temperature and humidity controlled to prolong the life of your media. Firelock Vaults are the highest rated in the industry and will protect your video data against fire and natural disasters. The vault is also highly secured through biometric access to only qualified employees. Our video storage vaults will ensure your media is preserved and protected at all times.

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Vital Records Preservation

Williams’ vital records preservation will ensure your most valuable documents, such as wills, trusts, and stock certificates, are protected. Records are persevered in a lockable, steel container and then placed inside our firelock vaults. Made from spun ceramic material, Firelock Vaults are able to withstand temperatures well above 2000°F for five hours of testing. Our vaults are also biometrically secured as well as climate controlled to ensure your vital records will be protected and preserved at all times.

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Media, Film, and Sound Preservation

Cool and secured within the highest-performing media vault in the industry, your critical data remains perfectly preserved and protected against magnetic fields, elements, and fire.

Magnetic shielding eliminates damaging electromagnetic fields. Advanced environmental controls ensure dust, humidity, and temperature are optimally maintained to the highest industry standards. A unique steel structural system offers three times the strength of the average building.

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Inventory Management System (IMS)

The Williams Inventory Management System (IMS), powered by O’Neil Software, allows 24/7 access to your chain of custody records.

Each vault utilizes Gemtrac units to slot your backup tape media, steel shelving to store steel tape cases, and Vital Records Containers. Every tape slot and tape are issued a permanent barcode, scanned, matched, and archived. Your data’s chain-of-custody records are available to you 24/7 with the Williams IMS. Your backup data tapes, vital records, and video and film media are protected, tracked, and mouse click away.

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