Secure, Reliable Document Storage Solutions

Whether you need to file and keep track of sensitive information or want to clear boxes out of your office, let us handle your file and document storage needs. Our off-site, 24/7 monitored records center is seismically constructed, steel reinforced, and measures more than 400,000 square feet. We utilize bar-code tracking software for accuracy in the storage, retrieval, and the delivery of boxes, files and documents. At Williams, our document storage solutions are straightforward, convenient, and most of all, secure. Our off-site document storage service includes filing and organizing your records, pick-up and delivery, round the-clock security, automated tracking, and management support.

Inventory Management System

From the moment you become a document storage client, compliance and the chain of custody of every barcode, every scan, and every transaction is tracked by our inventory management systems powered by O’Neil Software, the recognized industry leader in records center management.

Indexing your files with Williams allows you to use our system as your IMS. You can modify the contents and titles of the files in your cartons on our online system 24/7.

Do you…

Lose time trying to track down a specific document?

With our document storage solutions, we’ll help you sort and organize every record into labeled, bar coded boxes—at your own office, if you like. You’ll get a complete index for easy reference when you need something.

Hate driving back and forth to your storage unit?

Our entire staff of bonded drivers are at your service 24/7 to deliver from our secure document storage facility. Generally, we can bring files to your desk the same day you request them.

Need to know where your files are all the time?

Stay in compliance with regulations and laws like Sarbanes-Oxley, Graham-Leach-Bliley, and HIPAA. We keep your regulated documents protected 24/7 in our secure facility.

We’ll work with you to create custom document management and document storage solutions that meet your needs and save you money. You’ll find it’s easier to focus on running your business when your files are with us.

Bonus

Check out this Sample Retention Schedule to Help Guide Your Retention Policies

Don’t get lost in the shuffle.

With an exclusive focus on Southern California businesses, we’ve built our reputation on giving clients personal attention and customized service. You’ll have 24/7 access to your records and we deliver files physically or online in just a few hours. Learn more about how we can help protect your business. Contact us for a free quote and needs assessment.

Bill Vera

April 24, 2022.

Raquel Ramirez

April 18, 2022.

Fast, Friendly and Professional.

Marty l

April 6, 2022.

Great Service. Arrived on time and courteous.

Aracelly Batte

April 4, 2022.

Amanda is my rep and she is the best. She always assists me when placing an order, paying for invoices and gave me an incredible customer service when I inquired about their services and fees. Definitely referring them out.

Anthony Gutierrez

March 25, 2022.

This is my 3rd time using Williams Data Management over the last year and the service is always excellent. Amanda is super responsive and gets our needs met quickly. She was off for a couple of days and someone else reached out to let us know that we would get a response shortly. Just great communication and great customer service. All our shredding and document storage needs are done by Williams.

Ken Manabe

March 4, 2022.

This is my first time to use this service. They collect my documents on time and contract was done by DocuSign. This is seamless service. I will use them in the future.

Martha Bernie

February 16, 2022.

Williams helped us index and store many, many years of patient charts when the doctor was retiring in 2015 and went out of their way to assist when patients would request copies of their records. We did not have to do a thing except send them the authorization. They handled the copying and shipping directly with the patient. After destroying some of the files each year, we recently destroyed everything remaining and closed the account. We dealt with the same people each year s continuity was helpful, and everything was handled professionally and efficiently. Would recommend them highly.

Debora Madero

February 13, 2022.

Quincy Girl

February 10, 2022.

So far so good! We switched to Williams Data Management after our long time records retention company suddenly stopped accepting medical files. The process to switch over was relatively smooth and Amanda has been absolutely outstanding in her efforts to make the process as seamless as possible. We needed a couple of charts before they had even begun processing our files and they were able to get them to us electronically in a very short time. So far we are super impressed with them, their professionalism, their competitive and affordable pricing and their customer service. Looking forward to a long-term business relationship with them!

Rowena Garcia

July 22, 2021.

I have been working closely with Williams Data Management for the past 3 years and they are absolutely amazing. Coming from someone who specializes in customer service, they provide me with excellent service! I highly recommend!