Data Lifecycle Management, Business Solutions, and Expertise
Stay up to date on best practices in data lifecycle management and hot topics in compliance by reading insightful articles on our blog.
Identifying key records management stakeholders
From the largest of corporations to the smallest of businesses, identifying key records management stakeholders and clearly defining their responsibilities is a crucial first step when putting together records management plans and policies. It is a multifaceted process that goes beyond just listing names and roles on a piece of paper. It helps to establish […]
Retention Schedules – The right and the wrong way
In today’s digital age, managing data has become an indispensable aspect of any organization’s operations. Yet, amidst the rush to preserve every piece of information, businesses often find themselves drowning in a sea of clutter, or worse, grappling with compliance issues. Understanding the right and wrong ways to employ retention schedules can be the guide […]
Information Management Mistakes Small Businesses Should Avoid
Information management plays a vital role in small business. It supports day-to-day operations, enhances decision-making, improves customer relationships, increases efficiency, mitigates risks, and facilitates growth. Small businesses that effectively manage their information can gain a competitive advantage, operate more efficiently, and position themselves for long-term success. Why then, would businesses avoid tackling information management issues? […]
Busting Hard Drive Destruction Myths
Hard Drive Destruction Hard drive destruction is an important aspect of data security because it ensures that sensitive information cannot be recovered from a discarded or retired hard drive. However, there are many misconceptions surrounding hard drive destruction that can lead to confusion and ineffective data protection. What you do with your drives at the […]
The 5 W’s and 1 H of Records Management – Part 2
In our last blog post we touched upon the who and what questions of records management as they relate to businesses. Read on to learn about the remainder of the 5’ws and 1 h. Where are records and information sets stored? If knowing what types of information is collected and stored is most important, knowing […]
The 5 W’s (and 1 H) of Records Management – 2 part series
Searching for a document can be a burden. Just ask an administrator who is desperately searching for one document to report back for an audit. It’s stressful, takes time, and ultimately could result in the dreaded “it’s lost” outcome. Though, this scenario does happen, it can be avoided through sound records management practices. What are […]
Off-Site Document Storage and Your Business
Where do I store documents? Off-site document storage – what’s that? Maybe not the initial questions a business owner asks themselves when starting their business. But as many find out through the process, and as they grow, the amount of information your organization holds increases. With hard copy documents this can become an issue quickly. […]
Do you have a ROT problem?
The word rot has a negative connotation to it. “You’ll rot your teeth.” “The food is rotten.” “The wood on your house is rotting away.” All bad implications about the situation they describe. Chances are, you wouldn’t want to be part of any of these and would rectify them immediately if they occurred. Then why […]
Document Scanning FAQ’s
Document Scanning Frequently Asked Questions As businesses explore options to digitally transform their hard copy documents, many document scanning questions arise that influence a decision one way or another. In this investigative and consultative phase of discovery, we often hear the same questions from multiple firms when addressing their unique needs for document imaging. Dive […]
The Importance of a Certificate of Destruction
Certificates of destruction are part of the document and hard drive shredding process. Securely shredding documents, media, and hard drives after their retention period has been reached is vital to the protection of information at the end of its life cycle. Protecting the personal information of your clients, vendors, and employees is not only the […]